Dear Prospective Applicant:
The City of Davis is requesting proposals for services and projects qualifying under the following program(s):
2013-2014 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND ALL OTHER REQUESTS FOR DISCRETIONARY FUNDS
The City of Davis is an entitlement city in its twenty-fifth year of participation in the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. During this time, nearly $23 million has been awarded to the City. The grant funds have assisted very-low, low and moderate-income persons/households by providing much needed services, housing and facilities. All requests for funding of social service programs are reviewed by the City Council during the City's annual CDBG "Proposal Review" cycle.
2013-2014 Grant Application Schedule
- November 5, 2012
Social Services Commission (Commission) approval of the Critical Needs List
- December 11, 2012
City Council public hearing - Final Approval of Critical Needs List and Request for Proposals (RFP) Schedule
- January 4, 2013
Request for Proposals released
- January 11, 2013
Applicant Workshop (Applicant participation is requested)
- January 31, 2013
Proposals must be received by Housing and Grants Management staff no later that 5:00 p.m. (Postmark will not be accepted)
- February 14, 2013
Staff, Commission, and City Council receive proposals
- March 4, 2013
Applicant presentations before Social Services Commission (Public Hearing)
Commission and City Council review applications and submit requests for additional information; Staff follow-up to Commission and Council requests.
- March 5, 2013
Staff, Commission and City Council questions/requests for information are summarized and sent to applicants
- March 11, 2013
Applicant responses to questions due no later than 5:00 p.m.
- March 14, 2013
Senior Citizens Commission review and recommendations on senior-specific public service applications
- March 16, 2013
Staff recommendations to Social Services Commission
- March 18, 2013
Social Services Commission proposal/funding deliberations; Commission makes funding recommendations to City Council
- April 18, 2013
Funding recommendations sent to City Council; Staff report available for review
- April 23, 2013
City Council makes funding decisions (Public Hearing)
- May 15, 2013
One-Year Action Plan sent to HUD
- May 15 through June 30, 2013
HUD review and approval of One-Year Action Plan
- July 1, 2013
2013-2014 CDBG/HOME program year begins
Download a copy of this schedule: 2013-2014-program-schedule.pdf
Dates subject to change.
The CDBG program year runs from July 1, 2013 through June 30, 2014. The City of Davis received $598,057 in CDBG allocation last year. The City expects to receive slightly less than that amount this coming year. The City will not know the exact amount of the allocation until sometime during the process. A maximum of twenty percent may be reserved for City fair housing activities, CDBG program administration, and other special City planning projects. In addition, the City Council may consider requests for discretionary grants from groups that do not qualify for CDBG funds. There is no budget line item for non-CDBG eligible projects and no guarantee that funds will be available.
The Application can be found in Section 7. Instructions for completing the application can be found in Section 6. The City requires the body of the grant proposal be limited to four pages (excluding the performance schedule and budget). Applicants may adjust the spacing as necessary to adequately describe their project. Attachments may be included with the proposal; however they should not be a continuation of the proposal narrative. Instead, they should be illustrative of a point made in the proposal, clearly marked as an attachment, and should not be cumbersome.
The federally-funded Community Development Block Grant program limits the amount of funds that can be spent in two categories: 1. Public Service; and 2. Administration. The total of all Public Service contracts cannot exceed 15% of the total grant. Administration (or related activities) cannot exceed 20% of the total grant. Thus, approximately 65% of the total grant can be spent for "other activities” as listed in Section 9. Note: The City will not consider any grant requests smaller than $5,000.
The federal government also limits the activities that can receive CDBG funding. Organizations with questions about the eligibility of a project are strongly encouraged to contact City staff for technical assistance and guidance.
Prior to developing your proposal, City staff urges each potential applicant to carefully consider whether or not their program meets a critical need (See Section 8). The evaluation criteria used by staff and commissions is included in Section 3. Please note the "absolute thresholds" within the evaluation criteria for the CDBG program. All proposals must benefit Davis residents and at least 70% of those beneficiaries must be very-low, low/moderate income persons/households. Projects that do not meet the funding requirements must be disqualified from funding consideration. City staff will assist organizations in evaluating project eligibility and can be contacted for technical assistance at any time before the application deadline. Grant proposals that do not meet the very-low, low/moderate income persons/households criteria may be considered under a separate category by the City Council.
An "Applicant Workshop" will be held to provide an opportunity for all potential applicants to ask questions about the overall HOME program, evaluation criteria, proposal process, etc. The workshop will be held:
Friday January 11, 2013
10:00 a.m. - 12:00 noon
Veteran's Memorial Center Game Room
203 East Fourteenth Street
Davis, CA 95616
An original, plus twenty-five (25) copies of the proposal must be received by the City of Davis Community Services Department no later than 5:00 p.m. on Thursday January 31, 2013. Proposals received after this date will not be accepted. No exceptions will be granted.
NOTE: All electronic documents should be submitted in Word Format, not as a PDF. DO NOT staple, hole punch, or attach a cover sheet. The copies should be separated by a paperclip.
Please mail or submit your proposal in person to:
(must arrive by deadline, postmarks not accepted)
City of Davis
Housing and Grants Management Division
1818 Fift Street
Davis, CA 95616
Attn: Mike Goodison
Funding levels, project categories and recipients will be determined by the City Council on April 23, 2013 (See the schedule in Section 2 for all pertinent dates). Decisions by the City Council are conditional upon the successful completion by the City of the project’s environmental review and final approval from HUD.
Letters of Support
In December 1993, the City Council decided that “Letters of Support” would not be accepted in support of grant proposals. Applicants should address community support, the need for the project and the effectiveness of the organization in the proposal narrative. No letters should be sent with the proposal, or to individual Council members.
Download the 2013-2014 Application Packet
Download the complete 2013-2014 CDBG application packet:
Section 7 - CDBG Program and Discretionary Grants Application Form is also available as a Microsoft Word document to facilitate the application process.
To download this docment, right click on the file name, and then choose "save link as" to save a copy of the file on your computer:
The Program Guidelines are divided into the following sections:
Section 1: Introduction and Fact Sheet
Section 2: Grant Program Schedule
Section 3: Evaluation Criteria to be used by Commissioners and Staff
Section 4: Income Guidelines
Section 5: Insurance and Bonding Requirements
Section 6: CDBG Program and Discretionary Grants Application Worksheets & Instructions
Section 7: CDBG Program and Discretionary Grants Application Form
Section 8: City of Davis Critical Needs
Section 9: HUD Eligible Activities and HUD National Objectives
Once again, if you have any questions or if City staff can be of any assistance, please contact Mike Goodison at email@example.com or (530) 747-5858.
Housing and Human Services Superintendent
Requires Update: No