Dear Prospective Applicant:
The City of Davis is requesting proposals for services and projects qualifying under the following program(s):
2015-2016 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND ALL OTHER REQUESTS FOR DISCRETIONARY FUNDS
The City of Davis is an entitlement city in the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. Since its initial participation in the CDBG Program, over $23 million has been awarded to the City. The grant funds have assisted very-low, low, and moderate-income persons/households by providing much needed services, housing and facilities. The City Council, Social Services Commission, and staff review all requests for funding of CDBG projects during the City's annual "Proposal Review" cycle.
2015-2016 Grant Application Schedule
- November 17, 2014
Social Services Commission: Recommendation of Critical Needs List
- December 16, 2014
City Council public hearing - Final Approval of Critical Needs List and Request for Proposals (RFP) Schedule
- January 5, 2015
Request for Proposals released
- January 13, 2015
Applicant Workshop (Applicant participation is requested)
- February 2, 2015
Proposals must be received by the City Clerk no later that 5:00 p.m. (Postmark will not be accepted)
- February 10, 2015
Distribution of Proposals to Commission and City Council
- March 2, 2015
Social Services Commission (Public Hearing): Applicant presentations
- March 4, 2015
Staff, Commission, and City Council questions/requests for information are submitted to staff by 12:00 noon. Questions/requests for information sent to applicants by 5:00 p.m.
- March 9, 2015
Applicant responses to questions due no later than 5:00 p.m.
- March 12, 2015
Senior Citizens Commission: Review and make recommendations on senior-specific public service applications
- March 12, 2015
Funding recommendations sent to Social Services Commission
- March 16, 2015
Social Services Commission: Funding deliberations/Recommendations to City Council
- April 15, 2015
Funding recommendations sent to City Council
- April 21, 2015
City Council (Public Hearing): CDBG/HOME Funding Decisions
- May 15, 2015
One-Year Action Plan sent to HUD
- May - June 30, 2015
HUD review and approval of One-Year Action Plan
- July 1, 2015
2015-2016 CDBG/HOME program year begins
Download a copy of this schedule: 2015-2016-program-schedule.pdf
Dates subject to change.
The CDBG program year will run from July 1, 2015 through June 30, 2016. The City of Davis received $612,980 in CDBG allocation last year. The City expects to receive slightly less than that amount this coming year. The City will not know the exact amount of the allocation until sometime during the process. A maximum of twenty percent may be reserved for City fair housing activities, CDBG program administration, and other special City planning projects. In addition, the City Council may consider requests for discretionary grants from groups that do not qualify for CDBG funds. There is no budget line item for non-CDBG eligible projects and no guarantee that funds will be available.
The Application can be found in Section 7. Instructions for completing the application can be found in Section 6. The City requires the body of the grant proposal be limited to four pages (excluding the performance schedule and budget). Applicants may adjust the spacing as necessary to adequately describe their project. Attachments may be included with the proposal; however they should not be a continuation of the proposal narrative. Instead, they should be illustrative of a point made in the proposal, clearly marked as an attachment, and should not be cumbersome.
The federally-funded Community Development Block Grant program limits the amount of funds that can be spent in two categories, 1. Public Service and 2. Administration. The total of all Public Service contracts cannot exceed 15% of the total grant. Administration (or related activities) cannot exceed 20% of the total grant. Thus, approximately 65% of the total grant can be spent for "other activities” as listed in Section 9. Note: The City will not consider any grant requests smaller than $5,000.
The federal government also limits the activities that can receive CDBG funding. Organizations with questions about the eligibility of a project are strongly encouraged to contact City staff for technical assistance and guidance.
Prior to developing your proposal, City staff urges each potential applicant to carefully consider whether or not their program meets a critical need (See Section 8). The evaluation criteria used by staff and commissions is included in Section 3. Please note the "absolute thresholds" within the evaluation criteria for the CDBG program. All proposals must benefit Davis residents and at least 70% of those beneficiaries must be very-low, low/moderate income persons/households. Projects that do not meet the funding requirements must be disqualified from funding consideration. City staff will assist organizations in evaluating project eligibility and can be contacted for technical assistance at any time before the application deadline. Grant proposals that do not meet the very-low, low/moderate income persons/households criteria may be considered under a separate category by the City Council.
An "Applicant Workshop" will be held to provide an opportunity for all potential applicants to ask questions about the overall HOME program, evaluation criteria, proposal process, etc. The workshop will be held:
Tuesday January 13, 2015
10:00 a.m. - 12:00 noon
Veteran's Memorial Center Game Room
203 East Fourteenth Street
Davis, CA 95616
An original, plus twenty (20) copies of the proposal must be received by the City of Davis no later than 5:00 p.m. on Monday February 2, 2015. Proposals received after this date will not be accepted. No exceptions will be granted. In addition, you will be required to submit your application electronically via e-mail to Adrienne Heinig at firstname.lastname@example.org
NOTE: All electronic documents should be submitted in Word Format, not as a PDF. DO NOT staple, hole punch, or attach a cover sheet to print copies. The copies should be separated by a paperclip. Double-sided copies are encouraged - however, ensure that all pages have been printed BEFORE submitting your application.
Please mail or submit your proposal in person to:
(must arrive by deadline, postmarks not accepted)
City of Davis City Clerk's Office
Attn: CDBG/HOME RFP
23 Russell Boulevard, Suite 1
Davis, CA 95616
Final funding levels, project categories and recipients will be determined by the City Council on April 21, 2015 (See the schedule in Section 2 for all pertinent dates). Decisions by the City Council are conditional upon the successful completion by the City of the project’s environmental review and final approval from HUD.
Letters of Support
In December 1993, the City Council decided that “Letters of Support” would not be accepted in support of grant proposals. Applicants should address community support, the need for the project and the effectiveness of the organization in the proposal narrative. No letters should be sent with the proposal, or to individual Council members.
Download the 2015-2016 Application Packet
Download the complete 2015-2016 CDBG application packet:
Section 7 - CDBG Program and Discretionary Grants Application Form is also available as a Microsoft Word document to facilitate the application process.
To download this document, right click on the file name, and then choose "save link as" to save a copy of the file on your computer:
The Program Guidelines are divided into the following sections:
Section 1: Introduction and Fact Sheet
Section 2: Grant Program Schedule
Section 3: Evaluation Criteria to be used by Commissioners and Staff
Section 4: Income Guidelines
Section 5: Insurance and Bonding Requirements
Section 6: CDBG Program and Discretionary Grants Application Worksheets and Instructions
Section 7: CDBG Program and Discretionary Grants Application Form
Section 8: City of Davis Critical Needs
Section 9: HUD Eligible Activities and HUD National Objectives
Once again, if you have any questions or if City staff can be of any assistance, please contact Adrienne Heinig at email@example.com or (530) 747-5854. I wish you the best of luck with the application process.
Housing and Human Services Superintendent
Requires Update: No